Caren asked in the Word Words Facebook group about creating rectangular shaded boxes in Microsoft Word. There are a lot of ways you can actually do this in Word, my preferred method would be to use a table cell.
Using a table cell gives you a myriad of options for formatting the border, the text, the shading and so on.
You can access all of this from the home menu by clicking on the Borders and Shading button in the Paragraph section, but the easiest way for me is to right-click inside the table cell and then select the Table Properties option.
The table properties dialogue box will show.
There are five tabs that you can use in the table properties dialogue box from not going to go into the other four is as the Table tab, which is selected by default, has all we need.
Now you can select the preferred width of your table, the alignment, the text wrapping, and the options button and play around with ease to your heart’s content, but what we are actually concerned with is the borders and shading button. So click on that.
Borders and Shading
Then you’ll see the borders and shading dialogue box:
There are a number of options on the borders tab, but the important thing to be aware of/pay attention to, is the Apply To drop down list in the bottom right-hand corner. This is because anything else we select on this tab will be applied to the selected option there.
As you can see, we can select from Paragraph, Cell, or Table. If there was text in the cell when I took the screenshot, there would also be the Text option also.
So, if we want to apply any border settings to the entire table itself then we need to select Table; if we want to apply the border settings to the paragraph then ensure we select Paragraph, and so forth.
For formatting the border, the text, the shading and so on. You can access all of this from the home menu by clicking on the Borders and shading button in the paragraph section, the easiest way for me is to right click inside the table cell and then select the table properties option. Then the table properties dialogue box will show.
Clear All Formatting
When you’re messing about with character formatting (don’t know what this is, then read this post), sometimes you just cannot get rid of some of it.
There are actually a few ways you can get rid of it, but the easiest way is to click on the Clear All Formatting button:
However, to get rid of highlighted text you either have to select the actual text itself and then click on the No Colour option:
or, you can cut the text (Ctrl + X) and then paste it in as unformatted text (Alt + E, S,E or the right-click equivalent of Text only):
So, as you can see, Creating Rectangular Shaded Boxes in Microsoft Word is really simple and easy to do.
Check out the Creating Rectangular Shaded Boxes in Microsoft Word video on YouTube: